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  1. #1
    No longer a newbie, moving up!
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    Accounting software?

    What do you guys use? What is easily tailored for a photography business?



    Or do you just pay an accountant?



  2. #2
    I spend too much of my life on TPF!
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    QuickBooks is a very popular accounting program and easy to use. You don;t need to be a computer whiz or an accountant to use it.
    I've been using it for 3 small businesses I own for over 10 years now and have no serious complaints. At least none that are entirely specific to QB.
    Dave

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  3. #3
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    Quickbooks will work for most small businesses. That's what I use. It's not that expensive, and it will do wonders for keeping you organized.
    Nikon Stuff...

    www.RDphotos.com

  4. #4
    I am Big, I am Mike Site Moderator
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    I started using Quick Books this year, it seems to be pretty good but I'll probably have an accountant prepare my taxes.

    I actually got Quick Books 'Simple Start' (the most basic version) free through an offer from the site where I get some of my promotional stuff from.

  5. #5
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    It's always good to let an accountant take care of the Taxes when you have a business to factor in. Quickbooks makes it easier to get the info/forms together to take to the accountant though.
    Nikon Stuff...

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  6. #6
    I spend too much of my life on TPF!
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    Good Point on the accountant. QuickBooks or any other small business accounting software, does not eliminate the need for an accountant's review...just reduces it.
    Dave

    "I know just enough to get into trouble!"

    35mm - Minolta stuff
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    http://www.flickr.com/photos/gaffentphotography/

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  7. #7
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    Yup, and to be honest programs like turbotax aren't really the most effective way for a small business to do taxes. There's simply too much info to file. Plus an accountant, (if you talk to him/her before december 31st) can take a look at your books and tell you "hey, you better go buy a couple of D3's and some more big glass, you need some write offs"! That's the best thing to hear from a CPA. Merry christmas to me. lol
    Nikon Stuff...

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  8. #8
    No longer a newbie, moving up!
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    I use Quickbooks on 4 of my businesses as well and have had no problems. As long as you start and leave nothing out it works great. Neglect and it shows....
    Ivy Jade

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  9. #9
    reg
    reg is offline
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    Quote Originally Posted by Big Mike View Post
    I actually got Quick Books 'Simple Start' (the most basic version) free through an offer from the site where I get some of my promotional stuff from.
    It's free from Quicken, too.

    Sorry to ruin the fun.

  10. #10
    I spend too much of my life on TPF!
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    I tried using Microsoft Office Accounting, which I think is Microsoft's version of QuickBooks. It drove me nuts. All I really wanted the program to do was let me track expenses in different categories and enter mileage. It was making me jump through hoops to do it, so I made a program to track that stuff myself. Being a really small business, we didn't need all the extras from the other program anyway.

  11. #11
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    I think it's probably helpful to run the numbers when deciding whether to do this yourself or hire an accountant or bookkeeper. For example, if you're a busy professional photographer making a good pile of money, your time is better spent making money since you'll earn more if you spend that time working or resting than it costs you to have a bookkeeper do the work for you.

    QuickBooks is OK but I personally found it a bit painful to use. Many people get by quite well just using Quicken Home & Business, which I've heard better things about, but it can be lacking in more advanced features like tracking deposits and invoices.

    For any business that is more than a hobby, it's worth seeing an accountant at least once a year for the latest tax tips.

    We've had a few photographers sign up for our online accounting software who really liked it because it was easy to use and the feature set is about right for a photography business:

    Online Accounting Software - Clarity Accounting

    Also for Canadians there's a decent online accounting/bookkeeping service around it's worth looking into if you're a busy professional:

    LedgersOnline | Fully Charged Online Bookkeeping

  12. #12
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    Other Options

    There is a new entrant to the market of Accounting for Photographers.

    Projected Frame is Online Accounting built for the Creative

    It is designed specifically for the purpose of providing accounting software to photographers that doesn't make them pull their hair out. You can try it out and see if it works for you for free, no strings attached.

    I won't argue whether it is better or worse than the other suggestions but it is indeed another option so feel free to try it out and let me know what you think.

  13. #13
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    I hate Quickbooks. If you make a mistake it is difficult to fix. My numbers are not adding up the way they are supposed too. Late invoices do not seem to show up sometimes. The free version is only good for 10 or 20 customers. If free is important try NolaPro. Something else I do not like about Quickbooks is they nickle and dime you by charging for every little feature that does not come with it. I have not tried PeachTree but it gets good reviews.

  14. #14
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    It really depends on your own business requirements. For general bookkeeping, Quickbooks is the best of the breed. If you have some shady vendors that you might be dealing with, ApexAnalytix has the best fraud detection/prevention aspects. If you need to create custom reports (i.e. investors/partners), Netsuite is about as good as it gets.

  15. #15
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    I use KMyMoney. It's free and cross-platform.

    It has nearly all of the features you will find on other popular finance programs...

 

 

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