We are going to try and get a count of who is in and who's out...closer to the date...but I don't think there will be a problem if anyone has to back out or show up at the last minute.
The main reason that we want to spread this out over a couple days or a week...is partially because it would be too hard for everyone to make it out on the same day. It's also because it's a somewhat remote location and will require a fair bit of time for people to get there. Also, there are many sites but they are spread out over a pretty big area, so we won't be able to see too many in any one day.
This is how I imagine it. We will have a central 'meet up spot' and we will meet at this location in the morning...maybe even very, very early in the morning so that we can get to a location before the sun comes up. It may be the same location each day or we may pick different starting points for different days.
So if people want to be included in that days activities...they just show up at the meeting place. I'm sure that several people will have cell phones and we can try to keep in contact. The cell coverage will be good while in the towns but I'm not sure how good it is otherwise. Maybe Cybersurfer will know.
If we can stay in contact, then it should be fairly easy for people to meet up with the group later in the day. There will be a fair bit of driving, so people should be ready for that.
I'm not sure how everything will work out...and I can see that it will take some preparation for everything to go smoothly. People will need to arrange for rides & car pools etc. Everyone should have an idea of where they will be staying for the nights and how they will get from those places to the meet up location. People will need to be responsible for their own food etc. We won't be too far away from civilization but there may be times when we may want to pack a lunch etc. I'm sure it will be helpful if we can work out an itinerary.
Would hanging off until the last minute eg a week or two before the meet cause an inconvenience???
I doubt it. If that's what you need to do...that's OK. We would be happy to have you come all that way.
